Design Squad Invoice Workspace

One simple workspace

What do you want to create?

Select the business type and the form will show only the fields you need.

S

Design & Tech Pack

Service document

Simple service name, description, quantity and price. No color or size breakdown.

M

Garment Production

Manufacturing document

Style number, product details, color-wise size breakdown, quantities and pricing.

Enter once, reuse later. A saved manufacturing quotation can move through Sales Contract, Proforma Invoice, advance payment, production and export documents without retyping the style details.

Document type Status stamp Document number Date Currency Show company address on this document Turn this off for Fiverr or special cases where only the company name should appear.

Customer

Saved customers

Customer name Email

Address

Products / services

Discount Shipping cost Amount paid / advance

Payment mode

Only selected accounts appear on the PDF

Notes / terms

Saved payment terms Terms alignment

Show seller and buyer acceptance signatures Add signature lines for seller authorization and buyer acceptance of the quotation, invoice, and terms.

Manufacturing document

Manufacturing quotation

Document type

Document reference ID Generated automatically for each manufacturing document. Buyer PO / reference number Optional If left blank, Buyer PO will not appear in the PDF. Sales contract number LC number Quotation date The label changes for quotation, PI and commercial invoice. Quotation valid until Defaults to 30 days after the quotation date. Production lead time Counted from receipt of the agreed advance payment. Advance payment received date Optional Enter this when payment is received to calculate delivery automatically. Delivery date Auto-calculated Waiting for the advance payment received date.

Delivery timing policy Production lead time starts from the date the agreed advance payment is received. Any buyer delay in payment, approval, artwork, trims, labels, or required production information moves the delivery schedule accordingly.

Shipment date Currency Workflow status Incoterms Select a term to see who handles transport, risk and customs. Incoterm named place / port Incoterms should always include the agreed named place or port. Payment terms Payment method Country of origin Country of destination Port of loading Port of destination Shipment method Notes

Export mode Factory / exporter profile Show DSS as Buying / Sourcing Office when factory exports

Buyer / importer company name Contact person Email Phone Country Billing address Shipping address Consignee details if different from buyer Notify party details if applicable

Styles, colors & size quantities

Add one style, then enter each color and its size-wise quantity.

Sales Contract

Save the buyer contract details for this manufacturing order.

Sales Contract No. Contract Date Contract Status Contract Version Contract Valid Until Contract Signed / Buyer Approval Date Signed Contract File Reference

Commercial Terms

These terms are editable for each order.

Quantity Tolerance Partial Shipment Transshipment Inspection Type AQL Level Claim Period

Legal / Terms

Default wording is provided, but you can edit it before saving.

Cancellation Terms Delay / Force Majeure Terms Quality Claim Terms Governing Law Arbitration / Dispute Resolution Additional Contract Notes

Advance payment tracking

Update this after the bank confirms the incoming remittance.

Payment status Advance amount received Bank receipt date Synced with Advance payment received date in Basic info. Remittance / transaction reference

Bank compliance — Advance Receipt Voucher (ARV)

Prepare a draft for the AD bank, then record the bank-stamped final form.

App-generated ARV is a draft only. It is not valid without AD bank verification, signature, stamp and regulatory reporting.

ARV status AD bank name AD bank branch / address EXP number If available CCI&E / ERC registration number Registration date Exporter sector Commodity to be exported Reporting period Bank ARV / OEMS reference Bank-stamped ARV file reference Upload stamped ARV scan Image No stamped ARV scan saved.

Saved payment terms

Payment term template

Payment method details

Payoneer Receiving Account Payoneer Request Payment Bank Transfer / TT Letter of Credit / LC

Saved bank / payment accounts

Existing payment method system is available here

Bank Transfer / TT fields

Beneficiary name Bank name Branch Account number SWIFT code Routing number Intermediary bank details Payment reference

Letter of Credit fields

Beneficiary Advising bank LC type Payment term PI reference Latest shipment date LC expiry date LC expiry place Required documents Special instructions

Carton-wise packing details

Courier / forwarder name Carrier name AWB / BL number Tracking number Shipment date Estimated delivery date Shipment status Shipment notes

EXP number Shipping Bill / Bill of Export number Certificate of Origin number AD bank name / branch Export declaration / notes

Export document checklist

Track preparation status before shipment

Document generation will use this manufacturing order as the master record in the next phase.

Internal Costing / Profit Sheet

Admin-only. This never appears on buyer or export PDFs.

Buyer selling price Factory cost Fabric / trims cost Production cost Courier / freight cost Packaging cost Other cost DSS commission / profit amount Profit percentage Factory payment status Buyer payment status Internal remarks

Manufacturing document generator

Generate from a master order

Select a saved manufacturing order. Documents reference the master order instead of duplicating all order data.

Manufacturing order Document type

Select a manufacturing order to preview documents.

DSS export profile

Fill these manually from your official company documents. Empty legal fields will show warnings before issuing export PDFs.

Company legal name Trade name / brand name Full address Phone Email Website Trade license number ERC number ERC issue date ERC expiry date VAT / BIN number TIN / e-TIN number IRC number, optional AD bank name / branch, optional Authorized signatory name Authorized signatory designation Signature image Company stamp / seal image

Factory / exporter profiles

Use these only when factory exports directly or when you want to show the production factory.

Payment methods

These payment methods are available inside manufacturing orders. Bank account details below can also be selected for manufacturing payment instructions.

Payoneer Receiving Account Payoneer Request Payment Bank Transfer / TT Letter of Credit / LC

Bank accounts

Payment terms

Document numbering

Prefixes are used for new records. Existing saved invoices and quotations keep their current numbers.

Design quotation prefix Design invoice prefix Manufacturing order prefix Manufacturing quotation prefix Sales contract prefix Proforma invoice prefix Payment acknowledgement prefix ARV draft prefix Commercial invoice prefix Packing list prefix Shipment checklist prefix

User access

Only listed emails can sign in on this device.

For real team sharing and privacy, host this app online with a secure login and shared database.

Sign in with your allowed email

Create invoice or quotation

What do you want to create?

Service document

Manufacturing document

Customer

Products / services

Payment mode

Notes / terms

Manufacturing quotation

Styles, colors & size quantities

Sales Contract

Commercial Terms

Legal / Terms

Advance payment tracking

Bank compliance — Advance Receipt Voucher (ARV)

Saved payment terms

Payment method details

Saved bank / payment accounts

Bank Transfer / TT fields

Letter of Credit fields

Carton-wise packing details

Export document checklist

Internal Costing / Profit Sheet

Generate from a master order

Company branding

DSS export profile

Factory / exporter profiles

Payment methods

Bank accounts

Payment terms

Document numbering

User access

Factory profile